FAQ - Civil Division - E-File
What is E-Filing?
E-Filing is a new and efficient way of filing papers with the Court. Instead of delivering or mailing a paper document to the court, an electronic version of the document is sent to the court via the Internet.
Is E-Filing mandatory?
E-Filing is mandatory (required) for all civil cases filed with the Las Vegas Justice Courts as of July 1, 2011, according to the Las Vegas Justice Court Administrative Order 10-4. E-Filing will allow the court to assign court support staff to other activities and will improve the overall efficiency of the court.
Why is the Court implementing E-Filing?
Most documents filed with the court are produced on a computer. The document is then printed out and filed with the court and copies are served on all parties. The Court then must retype or enter information about the document into our case management system and scan the document into an electronic format. E-Filing eliminates the intermediate steps, moving the electronic version of the document from the lawyer's or litigant's computer to the Court's computers. This saves time and money for both the litigant/law firm and the Court. In these lean budget times, the Court is looking for ways to avoid duplicative work and effort, maintain or reduce costs, and yet still provide the same level of service to litigants, their lawyers, and the public.
What is the benefit of E-Filing?
E-Filing provides benefits to both self-represented litigants and lawyers. E-Filing will be faster since there is no need for the Court to do data entry and scan documents when they are accepted for filing. Review of E-Filed documents may take as little as a few minutes, as opposed to 15-30 minutes for data entry and scanning required for paper documents. Electronic documents will therefore be more promptly available for viewing, generally the same day they are filed. In addition, the electronic transfer of data means that there will be fewer errors in data entry and far less risk of documents being misfiled or attached to the wrong case.
Who can E-File?
Anyone can E-File if they have an account. If you are an attorney licensed by the Nevada State Bar you can request an account as an attorney. If you are representing yourself, you can still get an account but you will be registered as someone that self-represented.
Are there charges for E-Filing?
There may be a charge to E-File, depending on how you E-File.
Yes. There is a service charge of $2.50 for each document (summons and complaint, answer, motion, etc,) filed from a computer. The $2.50 service charge is paid at the time of electronic filing to the E-Filing vendor, Odyssey File & Serve. This service charge is in addition to court filing fees for the document, if any. Please refer to the Courts’ web page to review the filing fees charged by the court.
No: Individuals representing themselves and attorneys may elect to come to to the Regional Justice Center with documents they have prepared themselves. These already-prepared documents will then be scanned and electronically filed for free. Self-represented individuals should go to the walk-in Civil Law Self Help Center located on the first floor of the Regional Justice Center. The Center provides scanning of already-prepared documents and information and forms for people who are representing themselves in court. The staff at the Self-Help Center cannot provide legal advice; the information available also does not provide legal advice.
Attorneys and runners (messenger servers) may scan their own documents and E-File without charge at the Justice Court’s Civil Clerks Office on the 2nd floor of the RJC.
Service: You may also serve documents upon opposing attorneys or self-represented parties for a total fee of $5.50 per document if you know the opposing parties e-mail address.
What is required of the person doing the E-Filing?
When a law firm or litigant is ready to E-File a document, they will go to the Odyssey File & Serve E-Filing web page at http://efilenv.com. After identifying themselves and their account number, they will enter basic information about the document; that information may include the party filing the document, what type of document they are filing, what other parties the document relates to, etc. They will then scan or upload the document, and file it. The amount of information that will need to be entered will vary depending on a number of factors such as the type of document, number of parties affected, etc. The greatest amount of data will be needed when the first document or pleading in the case is E-Filed, as this starts the case. After that, information about an on-going case will be known to the system, reducing the amount of data entry that will be required for subsequent documents. Every effort has been made to minimize the amount of information that will need to be entered. The account information will be used to collect the filing fee if there is one and the service charge for using E-Filing.
Can a law firm's support staff file and serve documents electronically in this new system?
Yes. While it is necessary to have attorneys and their bar numbers associated with each filing, the system can be used by others when authorized by the law firm or individual lawyer. Depending on who has authority to file documents within a law firm's staff, paralegals, legal secretaries, assistants, and others can be added as individual users to the firm's account.
Do I have to be an attorney to E-File with the court?
No. Any person representing themselves may register and obtain an account with the Court's electronic file and serve provider, Odyssey File & Serve, to E-File documents with the court. To register an account with Odyssey File & Serve, go to: http://efilenv.com. After you input your user information, you would simply select the registration option, "I am not an attorney. I want register as an individual filer.” If you are having troubles please call (800) 297-5377.
How do I E-File a Proposed Order?
You cannot E-File a proposed order. Proposed Orders must be submitted or mailed to the Justice Court’s Civil Clerks Office, on the 2nd floor, 200 Lewis Ave., Box 552511, Las Vegas, NV 89155-2511. The proposed order will be routed to the appropriate Judge for their review and signature.
How long will it take for someone to review my document and how will I know when it has been Accepted or Rejected?
Every effort is made to review and process documents within 24 - 48 hours.
After successfully completing an E-Filing transaction you will receive an email indicating your document has been RECEIVED. That means the document is with the Justice Court clerks for review. You will receive a second email letting you know whether the filing was accepted or rejected. Always look for comments on the email confirmation as to whether your filing was accepted or rejected. If your document is rejected, the comments will explain the reason so that you may correct it. It is important to correct the document and refile it as quickly as possible because it will be considered “FILED” on the date it is re-filed.
What do I do if I filed the wrong document or forgot to sign the document?
If the document has not yet been accepted, a Cancel button will be available for that filing in your list of E-Filed documents. The Cancel button will remain available after your document is accepted by the Odyssey File & Serve system until it is reviewed by the Justice Court Civil Clerk’s Office. If the Cancel button is not available, it means the document has already been accepted by the Court and the Clerk cannot return, remove or delete it and/or replace the incorrect document with a corrected version of the document. You will then need to separately E-File a corrected document and, if you feel an explanation is necessary, E-File a document explaining the correction or change. If the incorrect document needs to be removed from the Court’s record, you will need to file a Motion asking the Court to issue an Order directing the Justice Court Civil Clerks’s Office to remove the document from the Court’s record.
How does the court know if I signed the document?
Most courts using electronic filing are currently treating the use of an attorney’s unique system login and password along with /S/Attorney Name as a signature. Attorneys/parties should retain documents containing original signatures.
Can any attorney access any other case information?
You cannot view E-Filings submitted by other parties on the case. However, parties who are electronically served through the Odyssey File & Serve system will receive an email notice that includes a link to the electronic document. You may wish to open and save the served document so that you have continued access to it. Only the self-represented party or counsel of record on the case may remotely view or access electronically filed documents.
Can E-Filers be electronically served using the E-Filing system?
Yes. If you know the opposing party’s or attorney’s e-mail address electronic service is available. There is an additional fee (service charge) of $2.00 (in addition to the $3.50 per document charge, for a total document fee of $5.50 ) for documents filed electronically. Parties have the choice to use E-Service or to use other means of service such as mail, personal service, service by the Constable, etc. as required by statute or rule. If you do not know the opposing party’s or attorney’s e-mail address, you may not have the pleading or document served electronically and will have to use another permitted service option.
What should I do if I cannot convert my exhibit to a PDF?
Oversized or demonstrative exhibits must be conventionally filed. Conventional filing means that you will have to come to the Justice Court Civil Clerk’s Office to file. You should note in the “comments” box on the E-Filing page that exhibit materials will be conventionally filed. Conventional filings related to E-Filings do not require a separate proof of service, as long as the E-Filed proof of service lists the conventionally-filed document.
If there is a technical problem with the E-Filing system, how will it affect the timeliness of my filing?
If a technical problem with the E-Filing system prevents the court from receiving an E-Filing, the court may, upon satisfactory proof, permit the filing date of the document to relate back to the date you first attempted to file the document electronically. Problems with your equipment, hardware or software, or other problems within your control generally will not excuse an untimely filing.
How will document signatures be handled for E-Filings?
The person completing the form should type their name in the signature field, not the attorney’s name. Generally, the username and password required to submit documents to the E-Filing system will constitute the signature of the E-Filer for purposes of court rules. In addition, E-Filed documents must include a signature block with the printed name of the E-Filer preceded by an "\s" (e.g., "s\ John Q. Attorney"), the E-Filer's address, and telephone number. An attorney must include his or her bar number. Stipulated E-Filed documents, affidavits, and declarations have different requirements.
Are there training options available for the new E-Filing system?
Yes. The Court and Odyssey E-File & Serve are working together to provide several options for training. In-person training sessions will be held here at the Court and online webinars will be available. We recommend attorneys and support staff take advantage of these training opportunities. Those wishing to sign up for training should visit http://content.tylerhost.net/helpnv/H5selfhelp/national/ and locate Clark County, Nevada from the list provided or call (800) 297-5377 to speak to a representative about scheduling personalized training. You can also download User Manuals and Quick Reference Guides.
Do I need to install any software?
The E-Filing system is browser-based. This means that you do not need to install any special E-Filing software. You do need a computer that is connected to the internet and has a browser installed. You can use Firefox from Mozilla, Internet Explorer 11 from Microsoft, Google Chrome, Safari, or any other HTML 5.0 standards compliant browser.
You will also need a word processing program, such as WordPerfect or Microsoft Word.
How will I know if I have successfully registered for E-Filing?
After completing the registration process, you will receive a notice from Odyssey File & Serve asking you to activate your account.
How many documents can I include in my submission? Is there a size limit per document or submission?
There is no limit to the number of documents you may submit however; each document cannot be larger than 25MB or a combined total of 35MB per envelope.
What document format is accepted?
Any original document submitted to the court, such as a motion or a brief, must be in a Portable Document Format (PDF). Each document must not be larger than 8½ by 11 inches as set out in the Nevada Rules of Court.
How do I register for and use E-File and Serve?